Privacy Notice

FBD Bookkeeping and Accounting is the personal information controller for the information described in this notice. Our business location is Davao City, Philippines. Privacy questions and requests are handled by our authorized privacy representative at fbdbookkeepingaccntng@gmail.com.

Depending on the service you request, we may collect:

• Identity information — name, birth details, citizenship, civil status, family details, signature, and government-issued identification.
• Contact information — email, phone number, residential or business address, and an emergency or authorized contact.
• Tax and regulatory information — TIN, RDO, tax classification, registration records, filing history, permits, and agency correspondence.
• Business and employment information — ownership, registration numbers, capitalization, line of business, employees, payroll, and contribution records.
• Documents and financial records — books, receipts, invoices, bank or payment records, certificates, contracts, and files uploaded for an engagement.
• Portal and security information — account identifiers, sign-in attempts, device or browser details, messages, consent records, and an audit history of actions taken on your file.

Government identifiers, tax records, financial records, and some employment information may be sensitive personal information. We collect only what is reasonably needed for the declared service.

We use personal information to assess and deliver bookkeeping, tax, payroll, registration, permit, invoicing, payment-recording, communication, and compliance services; maintain the client portal; protect accounts; keep required records; respond to requests; and meet legal or regulatory duties.

Processing is based on the engagement contract, legal obligations, legitimate business and security needs, and consent where Philippine law requires consent. We do not make a decision with legal or similarly significant effects using a fully automated process.

Access is limited to authorized FBD personnel assigned to the engagement. When the service requires it, information may be submitted to the Bureau of Internal Revenue, Securities and Exchange Commission, Department of Trade and Industry, local government units, SSS, PhilHealth, Pag-IBIG, banks, and other agencies or counterparties identified in the engagement.

We also use service providers for portal hosting and operation (Base44), email delivery and business communication (Google), and professional or technical support where needed. They receive only the information needed for their role and are expected to apply confidentiality and security safeguards. Cloud providers may process information in countries where they or their subcontractors operate, subject to contractual and technical safeguards.

We do not sell personal information or use client records to target advertising.

• Books of account and supporting records are retained for the period required by Philippine tax law, generally ten years where that rule applies.
• Other client, engagement, portal, and correspondence records are normally retained for five years after the engagement ends.
• Security and audit records are normally retained for two years after the last relevant activity.
• Unconverted public inquiries are normally retained for one year after the last contact.

A record may be kept longer when required by law, a regulator, a pending claim, an unresolved obligation, or a documented legal hold. When retention ends, the record is deleted, securely disposed of, or anonymized.

We use role-based access, private file delivery, authentication controls, activity logging, limited staff access, and incident-response procedures. Clients must keep login details confidential and report suspected unauthorized access promptly. No online system is risk-free, but we review access and take reasonable steps appropriate to the sensitivity of the records.

Subject to lawful limitations, you may ask to be informed, access your information, correct an error, object to processing, withdraw consent where consent is the basis, request erasure or blocking, obtain portable data, seek damages, and file a complaint with the National Privacy Commission.

Send a request to fbdbookkeepingaccntng@gmail.com. We may verify your identity before releasing or changing records. You can also review the National Privacy Commission’s data-subject rights guidance.

This notice informs you how processing occurs. Reading or acknowledging it is separate from consent. When a specific activity requires consent, FBD will ask separately and will identify the purpose. Optional marketing permission is also requested separately and may be withdrawn at any time.

Material changes receive a new version date. The portal will show the revised notice and ask clients to acknowledge it again. The current version took effect on 4 October 2026.